South Heartland District Health Department

AGENDA for March 6, 2024 8:30 a.m.

Apprx.

Time

Topic, Lead Person

Expected Outcomes

8:30

(4’)

Welcome & Call Meeting to Order –

President Sandra (Sam) Nejezchleb, Chair

1. Meeting Call to Order, Open Meeting Statement
2. Introductions – New Board Members / Roll Call
3. Approve Agenda – Board Action (Voice Vote)
4. Board Conflict of Interest Declarations

8:34

(1’)

January 8, 2025 Board Meeting Minutes – Chair

Approve Minutes of January Meeting – Board Action (Voice Vote)

8:35

(25’)

Annual Meeting Business - Chair

• Board member appointments; Review Board Member terms
• Committee Appointments
• Board annual paperwork: Conflict of Interest, Confidentiality, Job Description/Commitment, Board meeting performance mgmt.
• Reminder of Board Responsibilities – 2022 SALBOH Guide

Governance Function: Continuous Improvement, Legal Authority, Oversight

1. County Board Appointments to BOH - Informational

2. Approve Board Committee Assignments for March 2025- March 2026 - Board Action (Roll Call Vote)

3. Annual paperwork and board evaluations completed

4. 2025-2026 Board Meeting Calendar, Updated Board Roster

9:00

(10’)

Finances – K. Derby

• Financial Report (Current Funding Sources, Outstanding Invoices, Balance Sheets, Profit & Loss, Disbursements, Line of Credit)

Governance Function: Resource Stewardship

Awareness of financial health/funding sources/ budgetary needs; Grants/Funding/Contracts/Subawards Status

Accept Financial Report – Board Action (Voice Vote)

9:10

(15’)

Finance Committee –C. Neumann/N. Shackelford

• Next Steps/Recommendations for Salary Schedule adjust and Executive Director raise
• Executive Session to Discuss Personnel Concerns, if needed – S. Nejezchleb

Governance Functions: Resource Stewardship, Oversight

If Needed: Open Executive Session - Board Action (Roll Call Vote)

                    Close Executive Session - Board Action (Roll Call Vote)

Board approval of Recommendations for Executive Director Salary Schedule and Raise - Board Action (Roll Call Vote)

9:25

(15’)

Policy Committee – S. Nejezchleb

• Policy Review: HR408 Safety Committee, HR410 Weapons and Firearms, HR411 Transportation of Sensitive Documents, HR500 Lactation/Breastfeeding, HR505 Fax & Email Communications Security, HR510 Office Safety

Governance Functions: Policy Development

Board approval of the revised policies. Board Action (Voice Vote)

9:40

(10’)

Legislative Advocacy Update/Education – M. Bever

Letter from Board of Health to Appropriations Committee opposing LB 261 (i.e., promoting reinstating public health funds)

Governance Functions: Policy Development, Resource Stewardship

Board award of local public health funding history

Board aware of legislative activities impacting public health

Approval of the letter. Board Action (Roll Call Vote)

9:50

(10’)

Break

Stretch & Move

10:00

(5’)

Communications from Exec. Director – M. Bever

• Executive Director’s Report Q and A
• CHIP Update, Reaccreditation Update
• Other advocacy

Governance Functions: Policy, Oversight, Legal Auth., Resources

Informational: Board learns latest updates on various key issues; review Announcements/Upcoming Events, etc., for Board members to promote or participate in and share at their upcoming meetings.

10:05

(10’)

Communications from Board Members - Chair

• Community/County Updates - Board Members (All)

Governance Function: Partner Engagement

Informational: All Board members share their community/county public health activities/issues and community or professional meeting updates

10:15

(40’)

Staff Bi-Monthly Report – M. Bever

• SHDHD In Action and Bi-Monthly Progress Updates
• Surveillance Report and Success Story
• Staff-Specific Report, Line of Sight Dashboard
• Strategic Plan Progress Updates

Governance Functions:  Partner Engagement, Oversight

Staff present in person – share updates from their programs.

Accept Bi-Monthly Report – Board Action (Voice Vote)

10:55

(5’)

Public Comment - Chair

Opportunity for public comment